Family Office Administration & Custodial Services
The sustainable operation of a family office depends not only on solid structural design but also on professional day-to-day management, transparency, and compliance. As asset allocation becomes increasingly diverse and regulatory requirements continue to rise, family offices must adopt systematic back-office capabilities.IVYE GROUP provides integrated custodial and administrative services—covering asset coordination, financial and tax compliance, reporting frameworks, and external advisor management. We help clients achieve a “light management, strong governance” model, ensuring efficient and robust operations both in Singapore and across international structures.
✅ Scope of Custodial & Administration Services
- Asset custody coordination (banks, brokers, custodians)
- Regular financial and investment reporting & review
- Annual audit and tax filing arrangements
- Internal control and compliance framework design (KYC, AML, etc.)
- External advisor team coordination (audit, tax, legal) and service management
📍 Service Workflow
1
Needs Assessment & Custodial Model Planning
- Review existing family office structures, asset types, and operating workflows
- Define custodial requirements (asset consolidation, advisor coordination, reporting, etc.)
- Develop operational models with role allocation across service providers
2
Asset Custody Coordination & Consolidation
- Coordinate with banks, brokers, and custodians to consolidate multi-account, multi-currency holdings
- Build asset ledger systems to monitor liquidity, allocation, and risk exposures
- Facilitate arrangements with primary custodians and account control structures
3
Financial & Investment Reporting
- Generate regular financial statements, balance sheets, and investment performance reports
- Arrange quarterly or semi-annual family meetings with report presentations and commentary
- Review third-party reports and provide independent audit opinions and compliance advice
4
Tax Filing & Annual Audit Support
- Assist in organizing tax filing materials (CIT, GST, employment taxes)
- Coordinate external auditors for annual audit planning and documentation
- Ensure timely reporting, controlled tax risks, and audit traceability
5
Internal Control & Compliance Systems
- Develop KYC and AML workflows with payment approval mechanisms
- Implement document archiving, access controls, and secure data backup procedures
- Establish vendor due diligence and compliance screening protocols
6
External Advisor Coordination
- Manage service delivery across legal, tax, audit, and fund management advisors
- Define scope of services, deliverables, timelines, and cost controls
- Arrange strategic review sessions and compliance updates to maintain consistency and foresight
简体中文