Corporate Secretarial Services

Corporate secretarial services are a statutory requirement in Singapore and play a critical role in ensuring legal compliance and corporate governance.IVYE GROUP offers professional secretarial services executed by a dedicated team, assisting businesses in fulfilling their statutory obligations and navigating restructuring or board-level changes.

📌 Why Do Singapore Companies Need a Corporate Secretary?

Under the , all newly incorporated companies must appoint a qualified corporate secretary within 6 months of incorporation and maintain the appointment throughout the company’s existence. The secretary serves as a key governance role, including but not limited to:

  • Acting as the company’s liaison for statutory filings and ACRA communication
  • Assisting in the drafting and maintenance of the company’s constitution
  • Managing board and shareholders' meeting minutes and resolutions
  • Ensuring compliance with ACRA (Accounting and Corporate Regulatory Authority)

Failure to appoint a company secretary may result in non-compliance, penalties for the company and its directors.

📌 The Value & Role of a Company Secretary

A company secretary is not merely a “document filer,” but a compliance officer and governance gatekeeper. Through structured secretarial services, businesses can:

  • Ensure proper maintenance of statutory registers and records
  • Avoid compliance risks and financial penalties arising from late or incorrect filings
  • Strengthen board decision-making with accurate, timely information
  • Improve transparency, governance efficiency, and investor confidence

✅ Our Secretarial Services Include:

  • Maintaining statutory company records and registers (e.g., register of directors, register of shareholders, etc.)
  • Preparing and filing annual returns and other statutory documents
  • Organizing and recording board meetings, general meetings, and other corporate resolutions
  • Handling statutory filing procedures for corporate restructuring, shareholding changes, and related matters
  • Providing compliance advice on the rights and obligations of directors and shareholders
  • Ensuring full compliance with the Singapore Companies Act and other regulatory requirements

📍 Overview of Corporate Secretarial Service Process

1
Appointment of Company Secretary
  • Complete secretary appointment within 7 days of company incorporation
  • Issue secretary appointment letter and file with ACRA
2
Establishment of Statutory Registers
  • Create and maintain statutory company records, including:
    • Register of Directors
    • Register of Members (Shareholders)
    • Register of Registrable Controllers (RORC)
    • Records of share issuance and transfers
  • Organize and safeguard the company’s Constitution and registration documents
3
Annual Filing & Ongoing Compliance Management
  • Prepare and file the Annual Return with ACRA
  • Monitor key compliance deadlines (e.g., financial year end, audit deadlines)
  • Draft directors’ resolutions and shareholders’ approval documents to support statutory processes
4
Corporate Restructuring & Statutory Filing Support
  • Handle changes in corporate structure, including:
    • Appointment or resignation of directors/shareholders
    • Share transfers or allotments
    • Change of company name or registered address
  • Assist with preparing meeting notices, resolutions, and ACRA filing documents
5
Meeting Preparation & Records Management
  • Assist in arranging board meetings and general meetings
  • Draft meeting agendas, resolution drafts, and minutes, ensuring compliance with legal requirements
6
Regulatory Interpretation & Governance Advisory
  • Interpret key provisions of the Singapore Companies Act related to directors’ duties and corporate governance
  • Provide tailored compliance and governance advice to directors and shareholders

⭐Required Documents Checklist for Clients

Item Description
Company Registration Documents Including Bizfile and the company’s Constitution
Current Directors and Shareholders Information Passport copies, proof of address, and contact details
Company Organization Chart (if any) To assist the secretary in clarifying actual control relationships
Proposed Changes or Resolution Instructions Specific instructions regarding shareholder changes, share transactions, etc.
Financial Year-End Date For arranging the annual compliance schedule
Other Historical Secretarial Documents For example, if the secretary was previously changed, provide prior registers and meeting minutes

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